THE APPLICATION PROCESS
Step One: Deciding on the type of project.
If you know what type of application you are submitting then
go straight to the relevant APPLICATION FORM(S) for an:
then
proceed to Step Three.
If you are not sure of the type of project, follow the steps below.
There are four types of
dealings recognized under the legislation as indicated above.
Projects that require approval of the IBC.
Exempt: These are dealings that have been assessed
over time as posing negligible risk. They do not require a license.
Exempt dealings must be contained within a facility and must not
involve release of the organism into the environment. Although the
dealing is exempt you are required to notify the IBC of exempt projects.
For more information see:
Notifiable Low Risk Dealings (NLRD): These are
dealings that have been assessed over time as posing low risk. They
must be contained within a certified
facility within an accredited organization and if transported must
be transported within the guidelines issued by the OGTR for transport
of GMOs (see attached transport guidelines). For more information see:
Projects that cannot start until a licence is granted by
the OGTR.
Dealings Not Involving Release (DNIR): This category
includes all dealings that are not exempt or NLRD and which do not
involve release. These correspond to the GMAC Category A (large
and small) projects. These dealings must be licensed by the OGTR.
For more information see dealings
not involving release on the OGTR website.
Dealings Involving Release (DIR): All projects
involving release. These dealings must be licensed by the OGTR.
For more information see dealings
involving release on the OGTR website.
Step Two: Obtaining the application forms.
Download the application
form:
Step Three: Complete the Application Form
Complete the relevant application form and submit it to David Groth, Chair, IBC or Keely Redfearn secretary of the IBC. You are required to notify the IBC
of all projects even exempt ones.
Applications must be received at least seven working days prior
to the next meeting of the IBC, otherwise they will be held over
until the following meeting. Once the proposal has been evaluated
by the IBC you will be informed of the outcome of the evaluation
in writing.
When can I start work on the
project?
Exempt Dealings:
You can start work as soon as you have notified the IBC of the dealing.
Notifiable
Low Risk dealing (NLRD)
You cannot start these dealings until the IBC has evaluated your
proposal and notified you that it is approved.
Dealings Not Involving Release (DNIR)
Dealings Involving Release (DIR)
You cannot start these projects until you have received a licence
from the OGTR.
For projects that are supported by external funding, the University
may not establish an account until they have been notified in writing
by the IBC that the project can initiate. It is up to you to ensure
that the application is submitted to the IBC in sufficient time
for this to happen.
Research studentships will not be approved until the relevant committee
have been notified in writing by the IBC.
Timeframe for Applications
Applications must be received
by the IBC at least seven working days prior to the next meeting.
If they are not received by this time they will be held over until
the following meeting of the IBC which may be up to 3 months later.
The applicant will be notified of the decision following the meeting.
The IBC may recommend changes or additions to the proposal before
it is sent to the OGTR. Delays in making these will delay the process.
Once these changes have been made, a hardcopy is returned to the
IBC Chair, for signing. The proposal is the sent to be signed by
the CEO (or a delegate) and dispatched to the OGTR for evaluation.
For DNIR proposals the OGTR must reach a decision within 90 working
days of receipt of the proposal form. For DIR proposals the OGTR
must reach a decision within 180 working days from receipt of the
proposal..
Delays to the application process
Delays to the application process may occur if:
· public hearings are required (DIRs only)
· additional information is required from the applicant.
· requests for CCI are considered.
· advice is sought from the Gene Technology Ethics Committee
(GTEC).
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